Speakers Bureau v3.4.9 - Speaker Registration & Profile Management Walkthrough
Overview
This guide walks you through the complete process of becoming a speaker in the directory, featuring the secure two-step registration system, privacy controls, enhanced profile management, contact form system, mobile-responsive design, and anti-spam protection.
Getting Started
Who Can Register?
Anyone interested in speaking on their expertise topics
Professionals wanting to share knowledge
Subject matter experts in various fields
Consultants and educators
Industry leaders and practitionersWhat You'll Need
Valid email address for verification
Basic contact information
Professional headshot photo
Brief biography and expertise description
Speaking topics and areas of interest
Password for your account (created during verification)
Optional: topic-related images and additional contact details🆕 New Privacy Features
Privacy Controls: Mark your email or phone as private on your profile
Contact Form: When contact info is private, visitors can message you through a secure form
Email Notifications: Choose to receive updates when your profile changes
Anti-Spam Protection: Simple math verification for security
Mobile Responsive: Your profile looks great on all devicesStep 1: Speaker Registration
Finding the Registration Page
Method 1: Direct URL
Visit your organization's speaker registration page
Typically located at: [your-site-url]/register-speaker/
Make sure you are not logged in to use the two-step registration processMethod 2: Navigation
Look for "Register as Speaker" link on the website
May be in main navigation, footer, or speaker directory page
Follow link to registration formImportant: If you are already logged into the website, you will see the full registration form immediately. If you are not logged in, you will use the secure two-step registration process.
Two-Step Registration Process (For Non-Logged Users)
#### Step 1: Email Verification
Initial Registration Form
When you visit the registration page while not logged in, you'll see a simplified form asking for only:
Full Name: Your complete name as you want it displayed
Email Address: Valid email for verification (this becomes your login email)
Security Check: Simple math problem to verify you're human (not a bot)Submit for Verification
Fill in your name and email address
Complete the simple math verification
Click "Register" or "Submit"
You'll see a message: "Please check your email for verification instructions"
Check your email inbox (and spam folder) for the verification email#### Step 2: Complete Registration
Email Verification
Open the verification email from the speaker bureau
Click the verification link provided
You'll be taken to a secure page to complete your registrationPassword Creation
Create a secure password for your account
Confirm your password
Click "Complete Registration"Automatic Login and Profile Completion
After password setup:
You'll be automatically logged into your new account
You'll be redirected to the profile editing page with a welcome message
You can now complete your full speaker profile with all the detailed informationFull Registration Form (For Logged Users or After Verification)
#### Required Information
1. Personal Details
Full Name: Already filled from verification step
Email Address: Already verified and confirmed
Headline: Brief description of your expertise (e.g., "Digital Marketing Strategist" or "Cybersecurity Expert")2. Professional Information
Bio/Biography: Detailed description of your background, experience, and expertise
- Include relevant education, certifications, and experience
- Mention notable achievements or specializations
- Keep professional but personable
- Typical length: 100-300 words
3. Speaking Topics
Topics: Areas where you can speak or provide expertise
- List specific topics you're comfortable presenting
- Include both technical and business topics
- Use keywords that people might search for
- Examples: "Cloud Computing", "Leadership Development", "Data Analytics"
#### Optional Information
4. Organization Details
Organization: Company or institution you're affiliated with
Website: Your professional or company website
Phone: Contact phone number (specify if you want it public)5. Location Information
City: Your city location
State/Province: Your state or province
ZIP/Postal Code: For location-based searches
Country: Your country (if not automatically detected)6. Additional Fields
Available for Online: Checkbox to indicate if you offer online/virtual speaking
Edit Profile Link: Automatically provided after registration
Cell Phone: Optional secondary contact number
Presentation Summary: Brief description of your typical presentations7. Images with Lightbox Display
Profile Photo: Professional headshot with click-to-enlarge functionality
- Use high-quality image (400x400 pixels minimum)
- Professional appearance recommended
- Clear, well-lit photo
- Acceptable formats: JPG, PNG, GIF
- Visitors can click to view full-size in lightbox
Topic Images: Visual representations of your expertise areas
- Related to your speaking topics
- Professional quality preferred
- Can include charts, diagrams, or relevant photos
- Also display in lightbox when clicked
- Optional but helpful for visual identification
8. Social Media Links
Facebook URL: Your professional Facebook page or profile
X/Twitter URL: Your Twitter/X handle or profile
YouTube URL: Your YouTube channel or profileImage Upload Process
1. Profile Photo Upload
Click "Upload" button next to Profile Image field
Select image file from your computer
Preview will appear after selection
Ensure image is clear and professional2. Topic Image Upload
Click "Upload" button next to Topic Image field
Choose image that represents your expertise
Preview displays selected image
Can upload multiple topic images if form allowsImage Guidelines:
File Size: Keep under 2MB for faster loading
Dimensions: Minimum 400x400 pixels for profile photos
Quality: High resolution for best display
Content: Professional, relevant to your expertise
Format: JPG, PNG, or GIF files acceptedCompleting Registration
1. Review Information
Double-check all entered information for accuracy
Verify contact details are correct
Confirm speaking topics are well-described
Check that images uploaded successfully2. Submit Registration
Click "Submit" or "Complete Registration" button
Wait for confirmation message
Note any additional instructions provided3. Confirmation and Account Creation
Success message confirms registration completion
Your WordPress user account is automatically created with 'speaker' role
You receive confirmation email with profile and login information
Administrator receives notification of new registration
Your profile is immediately published to the directory (no approval needed)
You can now log in at the /account-login/ page4. Immediate Access
Use your email and the password you created to log in
Access your profile at /my-profile/ page
Make updates or changes anytimeStep 2: Accessing Your Profile
Profile Edit Page
Finding Your Profile
Visit the profile management page: [your-site-url]/my-profile/
If not logged in, you'll be automatically redirected to /account-login/
Look for "Edit Profile" or "My Profile" links on the siteLogin Process
Go to [your-site-url]/account-login/
Enter your email address and password (created during registration)
Use "Forgot Password?" link if you need to reset your password
After login, you'll be redirected back to your intended page
Or navigate directly to /my-profile/ after logging inProfile Management Interface
Page Header
Your profile title as an H2 heading (better for SEO)
Profile status indicator (Published/Draft) displayed in top-right
Professional layout with clear navigationForm Layout
Same 20 fields as available in registration form
Pre-populated with your current information
Organized in logical sections (Profile, Overview, More Information)
Save button to apply changesAvailable Actions
Edit text fields: Update any text information
🔒 Privacy Controls: Mark email and phone fields as private
📧 Email Notifications: Control whether you receive update emails
Upload new images: Add photos with lightbox functionality
Replace images: Change current images with new ones
Remove images: Delete images from profile
Update contact info: Modify email, phone, website
Revise topics: Add, remove, or modify speaking topics
Update social media: Modify Facebook, Twitter, YouTube links
Toggle online availability: Update virtual speaking statusStep 3: Managing Your Images with Lightbox
Enhanced Image Display Features
Lightbox Functionality
All images in speaker profiles now feature click-to-enlarge lightbox display:
Click any image on your public profile to view full-size
Smooth overlay with dark background for better viewing
Easy closing by clicking outside image or close button
Mobile-friendly responsive designProfile Photo Management
Upload: Add new profile photo with lightbox capability
- Click "Upload" button
- Select file from computer
- Preview appears immediately
- Public visitors can click to enlarge
- Save profile to confirm
Replace: Change existing photo
- Click "Replace" button next to current image
- Select new file
- Old image is replaced automatically
- Save to apply changes
Remove: Delete current photo
- Click "Remove" button
- Confirms removal
- Save to finalize deletion
Topic Image Management
Same upload, replace, remove options as profile photo
All topic images also feature lightbox display
Can manage multiple topic images
Each image field operates independently
Preview shows selected images in admin form
Visitors see thumbnails that expand to full size when clicked🔒 Privacy Controls (Enhanced in v3.1)
Field-Level Privacy
You now have complete control over which personal information is displayed publicly:
Email Privacy
Checkbox appears below email field: "Keep this email address private"
When checked: Email hidden from public profile, still used for login/notifications
When unchecked: Email displays on public profile for contact purposesPhone Privacy
Checkbox appears below phone fields: "Keep this phone number private"
When checked: Phone number hidden from public profile
When unchecked: Phone displays on public profile as clickable tel: linkPrivacy Benefits
✅ Prevent spam and unwanted contact
✅ Control your public information exposure
✅ Maintain professional boundaries
✅ Still receive important system notificationsEmail Notification Controls
Update Notification Settings
At the bottom of your profile edit page, you'll find:
Checkbox: "Send me an email notification when my profile is updated"
Default: Checked for regular users, unchecked for administrators
Smart Emails: Includes your complete profile data in HTML format
Admin Copy: Site administrator automatically receives a copy (BCC)What You'll Receive
Professional HTML email with your complete speaker listing
Direct links to view and edit your profile
Only sent when you choose to receive them
Immediate delivery after profile updatesImage Best Practices
Profile Photo Tips:
Use recent, professional headshot
Good lighting and clear image quality
Dress appropriately for your field
Smile and appear approachable
Avoid busy backgrounds
Consider that visitors will click to view full-sizeTopic Image Suggestions:
Charts or graphs related to your expertise
Professional photos of you presenting
Diagrams or infographics you've created
Industry-relevant stock photos
Visual representations of concepts you discuss
High-resolution images look great in lightbox displayStep 4: Optimizing Your Profile
Writing Effective Content
Compelling Headline
Concise description of expertise
Use keywords people search for
Examples:
- "Cloud Security Architect"
- "Executive Leadership Coach"
- "Digital Transformation Expert"
- "Sustainable Business Consultant"
Engaging Biography
Start with current role or main expertise
Include relevant background and experience
Mention notable achievements or certifications
Add personal touch while maintaining professionalism
Use keywords relevant to your topicsClear Topic Descriptions
Be specific about what you can speak about
Use industry-standard terminology
Include both technical and business angles
Consider your audience's search terms
Update as your expertise evolvesContact Information Strategy
Email Visibility
Consider whether to make email public
Balance accessibility with privacy
May receive speaking inquiries directlyPhone Number Sharing
Optional for most profiles
Useful for urgent speaking opportunities
Consider separate business lineWebsite Links
Include professional website or LinkedIn
Ensure website is current and professional
Can drive additional traffic to your siteSearch Optimization
Keyword Usage
Include relevant industry keywords in bio
Use terms people commonly search for
Balance keyword usage with natural language
Consider synonyms and related termsLocation Information
Complete address information helps with local searches
Enables location-based speaker discovery
Useful for organizations seeking local speakersStep 5: Monitoring Your Profile
Public Profile View
Viewing Your Profile
Visit the speaker directory page at /speakers/
Search for your name or topics
Click your profile card to view full profile
Review how information appears to public
Test the lightbox functionality by clicking your imagesProfile Sections (Organized by configured layout)
Section 1 - Profile: Photo, headline, location, and basic info
Section 2 - Overview: Biography, topics, contact details
Section 3 - Topics: Additional topic information
Section 4 - Background: Professional background details
Section 7 - More Information: Social media links
All images feature click-to-enlarge lightbox functionalityKeeping Information Current
Regular Updates
Review profile quarterly or after major changes
Update bio with new achievements or roles
Add new speaking topics as expertise grows
Refresh photos periodicallyContent Refresh
Add recent speaking engagements or achievements
Update organization if you change jobs
Revise topics based on current interests
Ensure contact information remains accurateTroubleshooting Common Issues
Access Problems
Can't Access Profile Edit Page
Verify correct URL: /my-profile/
If not logged in, you'll be redirected to /account-login/
Use your email and password from registration
Clear browser cache and try againForgot Login Information
Go to /account-login/ page
Click "Forgot Password?" link
Enter your email address
Check email for password reset instructions
Create new password and log in
Contact administrator if email issues persistTwo-Step Registration Issues
Check spam folder for verification email
Ensure verification link hasn't expired (24-hour limit)
Try registering again if verification fails
Contact administrator for assistanceUpload Issues
Images Won't Upload
Check file size (should be under 2MB)
Verify file format (JPG, PNG, GIF)
Try different browser
Check internet connection
Contact administrator if problems persistImages Not Displaying
Refresh page after upload
Clear browser cache
Try uploading again
Verify image file isn't corrupted
Test lightbox functionality by clicking images on public profileLightbox Not Working
Ensure JavaScript is enabled in your browser
Clear browser cache and reload page
Try different browser to test
Contact administrator if issue persistsProfile Display Issues
Information Not Updating
Ensure you clicked "Save" after changes
Refresh page to see updates
Clear browser cache
Check for error messagesProfile Not Appearing in Directory
Verify profile is published (contact admin)
Check that required fields are completed
Ensure profile hasn't been set to private
Contact administrator for status checkGetting Speaking Opportunities
Making Your Profile Stand Out
Professional Presentation
High-quality profile photo
Well-written, engaging biography
Clear, specific topic descriptions
Complete contact information
Regular profile updatesSearch Visibility
Use relevant keywords in your bio and topics
Complete location information for local opportunities
Include varied expertise areas
Use industry-standard terminologyResponding to Inquiries
Contact Preparation
Monitor email for speaking inquiries
Respond promptly to requests
Have speaker materials ready (bio, photos, topics)
Be clear about availability and requirementsProfessional Communication
Respond professionally to all inquiries
Provide requested information promptly
Be clear about speaking fees, travel, etc.
Follow up appropriatelySupport and Help
Getting Assistance
Technical Issues
Contact site administrator for technical problems
Report broken links or error messages
Get help with login or access issuesProfile Optimization
Ask administrator about best practices
Request help with image sizing or formatting
Get guidance on content optimizationSpeaking Opportunities
Contact organization directly for speaking inquiries
Network with other speakers in the directory
Attend organization events to build relationshipsWhat's New in Version 3.0
Enhanced Security
Two-Step Registration: Email verification prevents spam and ensures valid contact information
Anti-Spam Protection: CAPTCHA verification blocks automated registrations
Privacy Controls: Field-level privacy for email and phone information
Secure Login: Frontend authentication with password reset capability
Account Protection: Users create their own secure passwordsImproved User Experience
Simplified Registration: New users only provide name and email initially, then complete profile after verification
Automatic Login: Users are automatically logged in after email verification and redirected to complete their profile
HTML Email Notifications: Rich email templates with complete profile data
Smart Email Controls: Choose when to receive profile update notifications
Lightbox Images: Click any speaker image to view full-size in beautiful overlay
Welcome Messages: Clear guidance for new users with step-by-step instructions
Profile Status: Clear indicators of profile publication status
Better SEO: Improved heading structure and semantic markupAdvanced Features
Display Customization: Complete control over directory appearance and layout
Privacy Management: Hide sensitive contact information from public view
Social Media Integration: Facebook, Twitter, and YouTube profile links
Online Availability: Checkbox for virtual speaking capabilities
Enhanced Search: Better search functionality excluding irrelevant results
Mobile Responsive: Optimized display on all devices---
Congratulations! You're now ready to create and manage your speaker profile effectively using the Speakers Bureau v3.4.8 features. Your expertise can help organizations find the right speakers for their events and audiences.
🆕 What's New in v3.4.9
Automatic Updates
Seamless Updates: Plugin now automatically checks for and installs updates
WordPress Integration: Update notifications appear in your WordPress admin dashboardMobile Responsive Design (v3.4.8)
Perfect on All Devices: Your profile displays correctly on phones, tablets, and desktops
No Horizontal Scrolling: Content adapts to screen size automatically
Touch-Friendly: All buttons and forms work great on touch devicesEnhanced Contact Button
Two-Line Layout: "Send a message to" on first line, your name on second
Accommodates Long Names: New layout handles longer speaker names gracefully
Better Visual Hierarchy: Clear, easy-to-read button textPrivacy-Aware Contact Form (v3.4.6)
When you mark your email or phone as private, visitors see a "Send a message" button instead:
Secure Messaging: Visitors fill out a contact form with their details
CAPTCHA Protection: Math verification prevents spam
Direct Delivery: Messages come straight to your email
Easy Replies: Reply-To header lets you respond directly to inquirers
Admin Copy: Site administrator receives a copy for recordsPrevious Updates - v3.3
Topics Index Block: New Gutenberg block for organized topic browsing
Enhanced Discovery: Site visitors can easily browse speakers by expertise area
Search Integration: Topics link directly to relevant speaker search results
Responsive Design: Topics display beautifully on all device sizes
Admin Tools: Better topic management and analytics for site administratorsPrevious Updates - v3.2
Improved Pagination: Speaker directory pagination now works correctly
Better Import System: Enhanced phone number handling and auto-import features
Auto-Publish Option: Completed profiles can be automatically published
PHP 8.x Ready: Fixed all compatibility warnings for modern WordPress
Yoast SEO Support: Better SEO integration and compatibility---
Speakers Bureau v3.4.9